Privacy Policy
Last updated: 30 June 2026
This Privacy Policy explains how OpenAccountants ("OpenAccountants", "we", "us") collects, uses, and protects personal data when you use openaccountants.com, our API and MCP server, and related services (the "Service"). OpenAccountants is operated from Malta (EU). We act as the data controller for the personal data described here. Questions: info@openaccountants.com.
1. Data we collect
Account data. When you create an account we collect your name, email address, and authentication details. Sign-in is handled by our authentication provider.
Partner data. If you apply to become a Partner as an accounting professional we collect your professional credentials (e.g. designation, licence or registration number), jurisdiction, firm name, years of experience, and anything you choose to add to your profile or application.
Reviews. Guides you review, correct, or help keep current, and any comments or feedback you submit.
Fact review & suggestions (no account needed). On any public Guide page you can tell us whether a specific fact looks correct or needs a closer look, suggest a missing fact, or propose a new Guide — without signing in. If you choose to provide them, we collect your name, email, and any optional professional credential and practice jurisdictions you add, along with your reactions and any content you suggest. These submissions are stored in a private, admin-only queue and are reviewed by our team before anything changes on the site; we use them to improve the Guides and to match potential Partners with Guides in their area.
Technical data. Standard server logs, IP address, device/browser information, and cookies necessary to keep you signed in and to operate the Service.
Communications. Messages you send us by email or through the Service.
MCP server usage. When an AI agent connects to our public MCP server at openaccountants.com/api/mcp we keep anonymous, aggregate usage telemetry to understand which Skills and jurisdictions are used and how often. For each tool call we log the timestamp, tool name, the jurisdiction and Skill referenced, a per-conversation session identifier, and a coarse country derived from the network connection. We do notstore the caller's IP address in raw form — only a one-way salted hash that lets us count distinct callers without identifying anyone — and we do notcollect or store any end-user data passed by the AI agent: we never see the client's transactions, identity, or financial information. This telemetry contains no names, emails, or accounts, and is deleted on a rolling 180-day window. The only points at which we receive identifying details are when you voluntarily request an accountant review or submit a fact review or suggestion as described above.
2. Public information — please read
OpenAccountants is an open, public library. If you review a Guide as a Partner (an accounting professional in our network), your name and professional credentials are published publicly as the Partner who reviewed it — on the relevant Guide pages, in our public Partner listings, and surfaced to AI agents that load the Guides (for example via our MCP server, as machine-readable Skills). By submitting a review you consent to this public display. We do not publish your email address or account login details.
3. How we use your data
To provide and operate the Service; to verify your professional credentials; to publish reviewed Guides and credit the Partners who reviewed them; to match users who request a professional review with Partners for their jurisdiction; to communicate with you; to maintain security and prevent abuse; and to comply with our legal obligations.
4. Legal bases (GDPR)
Where the GDPR applies, we rely on: contract (to provide the Service you sign up for), consent (e.g. publishing your name as the Partner who reviewed a Guide, optional communications), and legitimate interests (operating, securing, and improving the Service). You can withdraw consent at any time.
5. Sharing and processors
We do not sell your personal data. We share data only with service providers who process it on our behalf, including our hosting and database/authentication providers, and email and analytics providers, under appropriate agreements. Where you engage with us through a third-party platform (for example a freelance marketplace), that platform's own terms and privacy policy also apply. Open-source edits and published review records are, by their nature, public.
6. International transfers
Our providers may process data outside your country, including outside the EEA. Where required, such transfers are protected by appropriate safeguards (such as Standard Contractual Clauses).
7. Retention
We keep account and review data for as long as your account is active and as needed to operate the Service and meet legal obligations. Published review records and open-source edits may remain part of the public record and the open-source repository even after an account is closed; you can ask us to remove your name from future displays where feasible.
8. Your rights
Subject to applicable law, you may request access to, correction of, or deletion of your personal data; object to or restrict certain processing; request portability; and withdraw consent. To exercise these rights, email info@openaccountants.com. If you are in the EU/EEA you may also lodge a complaint with your supervisory authority (in Malta, the Information and Data Protection Commissioner).
9. Cookies
We use cookies that are necessary to operate the Service (for example to keep you signed in) and may use limited analytics to understand usage. You can control cookies through your browser settings.
10. Children
The Service is not directed to children and is intended for users aged 18 or over.
11. Changes
We may update this policy from time to time. We will post the updated version here with a new "last updated" date.
12. Contact
OpenAccountants — info@openaccountants.com. See also our Terms of Use.