Privacy Policy

Last updated: 25 May 2026

This Privacy Policy explains how OpenAccountants ("OpenAccountants", "we", "us") collects, uses, and protects personal data when you use openaccountants.com, our API and MCP server, and related services (the "Service"). OpenAccountants is operated from Malta (EU). We act as the data controller for the personal data described here. Questions: info@openaccountants.com.

1. Data we collect

Account data. When you create an account we collect your name, email address, and authentication details. Sign-in is handled by our authentication provider.

Accountant / contributor data. If you apply as a licensed practitioner we collect your professional credentials (e.g. designation, licence or registration number), jurisdiction, firm name, years of experience, and anything you choose to add to your profile or application.

Contributions. Skills you write, review, correct, or sign off on, and any comments or feedback you submit.

Technical data. Standard server logs, IP address, device/browser information, and cookies necessary to keep you signed in and to operate the Service.

Communications. Messages you send us by email or through the Service.

2. Public information — please read

OpenAccountants is an open, public library. If you verify or contribute to a skill as a licensed practitioner, your name and professional credentials are published publicly as the verifying/contributing accountant — on the relevant skill pages, in our public contributor listings, and surfaced to AI agents that load the rules (for example via our MCP server). By submitting a verification or contribution you consent to this public display. We do not publish your email address or account login details.

3. How we use your data

To provide and operate the Service; to verify your professional status; to publish verified rules and credit contributors; to match users who request a professional review with verified accountants for their jurisdiction; to communicate with you; to maintain security and prevent abuse; and to comply with our legal obligations.

4. Legal bases (GDPR)

Where the GDPR applies, we rely on: contract (to provide the Service you sign up for), consent (e.g. publishing your name as a verifier, optional communications), and legitimate interests (operating, securing, and improving the Service). You can withdraw consent at any time.

5. Sharing and processors

We do not sell your personal data. We share data only with service providers who process it on our behalf, including our hosting and database/authentication providers, and email and analytics providers, under appropriate agreements. Where you engage with us through a third-party platform (for example a freelance marketplace), that platform's own terms and privacy policy also apply. Open-source contributions and published verifications are, by their nature, public.

6. International transfers

Our providers may process data outside your country, including outside the EEA. Where required, such transfers are protected by appropriate safeguards (such as Standard Contractual Clauses).

7. Retention

We keep account and contribution data for as long as your account is active and as needed to operate the Service and meet legal obligations. Published verifications and open-source contributions may remain part of the public record and the open-source repository even after an account is closed; you can ask us to remove your name from future displays where feasible.

8. Your rights

Subject to applicable law, you may request access to, correction of, or deletion of your personal data; object to or restrict certain processing; request portability; and withdraw consent. To exercise these rights, email info@openaccountants.com. If you are in the EU/EEA you may also lodge a complaint with your supervisory authority (in Malta, the Information and Data Protection Commissioner).

9. Cookies

We use cookies that are necessary to operate the Service (for example to keep you signed in) and may use limited analytics to understand usage. You can control cookies through your browser settings.

10. Children

The Service is not directed to children and is intended for users aged 18 or over.

11. Changes

We may update this policy from time to time. We will post the updated version here with a new "last updated" date.

12. Contact

OpenAccountants — info@openaccountants.com. See also our Terms of Use.