Estonian VAT for monthly periods: preparing the KMD return and KMD INF annex, standard and reduced rates with their start dates, the registration threshold, reverse charge on EU and non-EU purchases, passenger-car restriction, VD report, OSS and IOSS deadlines, corrections, bad-debt relief and late-payment interest.
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| Rate (ETCB rates) | Applies to | In force | KMD line |
|---|---|---|---|
| 24% | Standard rate: everything without a specific reduced rate or exemption | From 1 July 2025 (22% from 1 January 2024 to 30 June 2025) | 1 |
| 13% | Accommodation, and accommodation with breakfast; not other services sold with it | From 1 January 2025 (previously 9%) | 2² |
| 9% | Books and educational literature (printed or electronic); listed medicines, contraceptives and medical devices for personal use of disabled persons; press publications (printed or electronic, not mainly advertising, erotic, or video or music content) | Press publications back at 9% from 1 January 2025 (5% from 1 August 2022 to 31 December 2024) | 2 |
| 0% | Exports; intra-Community supply of goods to a buyer with a valid EU VAT number, shown on the VD report; listed transport and ship/aircraft supplies | Standing | 3, 3.1, 3.1.1, 3.2, 3.2.1 |
| 5% | Only for cash-accounting users: press publications invoiced and supplied before 1 January 2025, where supply arises later; allowed until 31 December 2026 | Transitional | 2¹ |
| 9% on accommodation | Only for cash-accounting users: accommodation invoiced and provided before 1 January 2025; allowed until 31 December 2026 (a right, not an obligation) | Transitional | 2 |
| 22% and 20% | Only for credit notes on invoices originally taxed at those rates | Historic | 1² (22%), 1¹ (20%) |
This Guide covers the monthly Estonian VAT return, form KMD, and its annex, form KMD INF, for a person registered as liable to VAT in Estonia (a company such as an OÜ or AS, or a sole proprietor, FIE). It covers the rates in force for 2026 periods, the registration threshold, the monthly deadline and payment, domestic and cross-border reverse charge, the report on intra-Community supply (form VD), the OSS and IOSS special schemes at a summary level, corrections, bad-debt relief, and interest on late payment.
The primary year is 2026. Estonia's taxable period is one calendar month, so every 2026 month is filed under the rules below. A short dated section near the end covers 2025 periods, which straddle the 1 July 2025 rate change.
All figures come from the Estonian Tax and Customs Board (Maksu- ja Tolliamet, ETCB) at emta.ee. The ETCB publishes English translations of the forms "for your information only"; the Estonian original is the form that is filed (KMD forms page).
Out of scope: VAT groups beyond a mention, the margin schemes for second-hand goods and travel services, partial exemption calculations, import VAT deferment authorisations, and the special-case VAT return for unregistered persons.
| Rate (ETCB rates) | Applies to | In force | KMD line |
|---|---|---|---|
| 24% | Standard rate: everything without a specific reduced rate or exemption | From 1 July 2025 (22% from 1 January 2024 to 30 June 2025) | 1 |
| 13% | Accommodation, and accommodation with breakfast; not other services sold with it | From 1 January 2025 (previously 9%) | 2² |
| 9% | Books and educational literature (printed or electronic); listed medicines, contraceptives and medical devices for personal use of disabled persons; press publications (printed or electronic, not mainly advertising, erotic, or video or music content) | Press publications back at 9% from 1 January 2025 (5% from 1 August 2022 to 31 December 2024) | 2 |
| 0% | Exports; intra-Community supply of goods to a buyer with a valid EU VAT number, shown on the VD report; listed transport and ship/aircraft supplies | Standing | 3, 3.1, 3.1.1, 3.2, 3.2.1 |
| 5% | Only for cash-accounting users: press publications invoiced and supplied before 1 January 2025, where supply arises later; allowed until 31 December 2026 | Transitional | 2¹ |
| 9% on accommodation | Only for cash-accounting users: accommodation invoiced and provided before 1 January 2025; allowed until 31 December 2026 (a right, not an obligation) | Transitional | 2 |
| 22% and 20% | Only for credit notes on invoices originally taxed at those rates | Historic | 1² (22%), 1¹ (20%) |
Sources: standard rate; rates handbook; VAT Act changes; KMD form from 01.07.2025.
The ETCB says the correct rate "must be chosen on the basis of the time of supply". Software, games and web publications that are mainly advertising stay at 24%.
| Item | Figure | Source |
|---|---|---|
| Registration threshold | Supply with place of supply in Estonia exceeding EUR 40,000 from the start of the calendar year | Registration handbook |
| Time to apply after crossing it | Three working days; the ETCB then has five working days to decide | Registration handbook |
| Limited-liability registration | Intra-Community acquisitions of goods exceeding EUR 10,000 from the start of the year | Registration page |
| EU small-business scheme (foreign small enterprises) | EU-wide supply under EUR 100,000 | Registration handbook |
| OSS distance-sales and digital-services threshold | EUR 10,000 across all other Member States together | Special schemes page |
| KMD INF annex | Invoices totalling at least EUR 1,000 without VAT per transaction partner in the period | Filing page |
| KMD, KMD INF and VD deadline | 20th day of the month after the period; VAT is also payable by then | Filing page; KMD form |
| OSS return | Quarterly, by the last day of the month after the quarter | Special schemes page |
| IOSS return | Monthly, by the last day of the following month | Special schemes page |
| Interest on late tax | 0.06% a day (21.9% a year) | Payment of interests |
| Passenger-car input VAT | Usually 50% deductible | Passenger cars and VAT |
| Bad-debt relief with more than EUR 30,000 of VAT in the claim | Claim must be confirmed by a court judgment in force | VAT Act changes |
A foreign business with no permanent establishment in Estonia has no threshold: if it makes supply taxable in Estonia that is not reverse-charged to an Estonian taxable person, it must register from the date that supply arises.
The form numbers some lines with a superscript: 1¹ is "line 1 superscript 1", and likewise 1², 2¹, 2² and 4¹. These are sub-lines of lines 1, 2 and 4. They are not the same as lines 11, 12 and 13 (adjustment, VAT payable, overpaid). English PDF text copies often print them flattened, as "11" or "41", so read them from the form layout.
| Line (KMD form) | What goes in it |
|---|---|
| 1 | Taxable value at 24%. Includes intra-Community acquisitions of goods, services received from foreign businesses not registered in Estonia, self-supply, and credit notes on 24% supplies |
| 1¹ | Credit notes and § 29¹ changes on transactions taxed at 20% |
| 1² | Credit notes and § 29¹ changes on transactions taxed at 22% |
| 2 | Taxable value at 9% |
| 2¹ | Taxable value at 5% (cash-accounting transition for press publications), plus credit notes and § 29¹ changes on transactions taxed at 5% |
| 2² | Taxable value at 13% |
| 3 | All zero-rated supply |
| 3.1 | Of which: intra-Community supply of goods, and general-rule services to taxable persons in other Member States |
| 3.1.1 | Of which: intra-Community supply of goods |
| 3.2 | Of which: exports of goods |
| 3.2.1 | Of which: tax-free sales to travellers |
| 4 | Total output VAT, calculated by the formula above |
| 4¹ | Import VAT, only for persons the ETCB has authorised to declare import VAT on the KMD |
| 5 | Total deductible input VAT |
| 5.1 | Of which: import VAT |
| 5.2 | Of which: VAT on fixed assets |
| 5.3 | Number of cars, and input VAT, for cars meeting the § 30(4) 3) to 5) conditions (full deduction). Cars bought to resell or to rent out are not shown here, though their VAT is deductible in line 5 |
| 5.4 | Number of cars, and input VAT, for cars used partly for business (at most 50% of input VAT) |
| 6 | Information: intra-Community acquisitions of goods and services from taxable persons of other Member States |
| 6.1 | Information: of which intra-Community acquisitions of goods |
| 7 | Information: other acquisitions on which you calculate VAT (non-EU suppliers not registered in Estonia, triangular acquisitions, goods to be installed, § 41¹ goods) |
| 7.1 | Information: of which § 41¹ acquisitions (immovables, scrap metal, precious metal and metal products) |
| 8 | Exempt supply |
| 9 | Supply under the § 41¹ special arrangements, and goods to be installed or assembled in another Member State |
| 10 / 11 | Adjustments up (10) or down (11); only one of the two is completed |
| 12 | VAT payable: line 4 + line 4¹ − line 5 + line 10 − line 11 |
| 13 | Overpaid VAT, by the same formula |
Source: KMD form and instructions, valid from 01.07.2025. Amounts are entered to the cent, in euro.
The restriction applies to category M1 (including M1G) vehicles with a gross weight not exceeding 3,500 kilograms and no more than eight seats besides the driver's. For those cars, and for fuel, repairs, parking and other goods and services bought for them, usually half of the input VAT is deductible, however much the car is used privately. Advertising placed on a car, and buying or renting a trailer, are not car costs.
Full deduction is allowed only in the § 30(4) exceptions: a car bought for resale or for renting out (and not used by the buyer itself); a car mainly used for paid passenger transport or driving lessons, with the required licences; or a car used exclusively for business, where private use is precluded and the business can show it (for example a logbook or GPS records, and parking at the premises outside working hours). Commuting by employees can fall outside private use if the Income Tax Act conditions are met. If the car is used privately even once, including with the employee reimbursing the cost, it is not exclusive business use. On the KMD, cars bought to resell or to rent out are deducted in full in line 5 but are not counted in line 5.3; line 5.3 is for the passenger-transport, driving-lesson and exclusive-business cars.
Where the business also makes exempt supply, the car percentage is applied on top of the partial-deduction proportion (ETCB, Passenger cars and VAT accounting).
| Situation | Treatment (ETCB filing guidance) | Watch for |
|---|---|---|
| Sale of goods to a business in another Member State | 0%, lines 3, 3.1 and 3.1.1, and on form VD | Only if the buyer has a valid VAT number from another Member State and the supply is on the VD report. Otherwise charge Estonian VAT |
| B2B general-rule service to a business in another Member State | Outside Estonian VAT; line 3 and 3.1, and column 5 of form VD | Services tied to immovable property, and services zero-rated in the customer's state (such as export transport), go in line 3 only and not on the VD |
| Sale to a consumer in another Member State (goods shipped, or digital services) | Estonian VAT while EU-wide sales stay within the EUR 10,000 threshold and the seller is established only in Estonia; above it, the customer's state rate, usually through OSS | OSS supplies go on the OSS return, not on the KMD |
| Export of goods outside the EU | 0%, lines 3 and 3.2 | Keep export evidence |
| Tax-free sale to a traveller | 0%, lines 3, 3.2 and 3.2.1 | |
| Exempt supply (for example insurance, most financial services, certain property transactions) | Line 8; related input VAT is not deductible | The option to tax some exempt supplies needs written notice to the ETCB before the supply |
| Wages, social tax, income tax, loans, dividends, own transfers, tax payments | Not supply: leave off the KMD | |
| Supply to or from a VAT group member | The group files one KMD; each member files its own KMD INF annex | |
| Mistakenly charged VAT on an invoice by an unregistered person | The VAT shown is payable; the person files a KMD | |
| Goods moved to another Member State as call-off stock | Not on the KMD; declared on form VD in the call-off block, and on VDP if returned or the acquirer changes within 12 months | |
| Invoice with mixed rates, zero-rated or exempt lines | KMD INF special code 03 | |
| Supply under the § 41 or § 42 margin schemes | KMD INF special code 01 | Margin schemes are out of scope here |
Sources: Filing VAT returns and reports; KMD INF form from 01.07.2025; rates handbook; VAT rates and exempt supply.
When working from a bank export, classify by what the invoice shows, not by the brand name on the statement:
Conservative defaults when facts are missing: an unknown sale rate is 24%; an EU customer with no confirmed valid VAT number is treated as a consumer and charged Estonian VAT; a purchase with no compliant invoice is not deductible; a car of unknown use is at 50%.
An Estonian OÜ, fully taxable, sells consulting in Estonia for EUR 1,000 net and buys a EUR 100 software subscription from a US company not registered in Estonia.
Fuel costs EUR 50 plus EUR 12 VAT. The company's supply is 60% taxable and 40% exempt.
Source: ETCB, Passenger cars and VAT accounting.
A sole trader's Estonian supply since 1 January passes EUR 40,000 on Friday the 2nd of a month.
Source: ETCB registration handbook.
In May 2026 a company issues two invoices at 24% to the same Estonian business customer: EUR 600 and EUR 500 without VAT.
EUR 5,000 of VAT for June 2026, due 20 July 2026, is paid 10 days late.
Source: ETCB, Payment of interests.
A company invoices EUR 3,500 of consulting to a German business with a valid German VAT number, and receives an invoice for EUR 850 of advertising from an Irish company.
Deadline. The KMD and the KMD INF annex are filed, and the VAT is payable, by the 20th day of the month after the taxable period. The VD report has the same deadline. If no reportable intra-Community supply was made, no VD is filed.
How. In e-MTA (manual entry, or XML or CSV upload; a re-upload overwrites all earlier data in every part), or by machine-to-machine interface over X-tee from accounting software. Paper filing at a service bureau is allowed only if the person has been registered for less than 12 months, or the annex has fewer than five invoices. A return shows "Submitted" once accepted; "Not submitted" means errors to fix.
Payment. Pay to the ETCB prepayment account. Interest runs at 0.06% a day from the day after the due date until payment. Instalment schedules can be applied for in e-MTA.
Refunds. An overpayment (line 13) stays on the prepayment account unless you apply for a refund, or for a transfer to another person's prepayment account.
Corrections.
Bad-debt relief (§ 29¹). A seller can reduce output VAT on an unpaid invoice if all conditions are met: a compliant invoice was issued and its VAT declared in the right period; the claim was not assigned; at least 12 months and no more than three years have passed since the payment due date (the ETCB notes an exception, "except in case described in clause 6"; check § 29¹ of the Act if it may apply); the claim is written off in the accounts after all feasible collection efforts (or collection would cost more than the claim); a court judgment in force if the claim includes more than EUR 30,000 of VAT; the buyer is not an associated person; and the buyer is told in writing in the month of write-off. The reduction goes in the line for the original invoice's rate, which reduces line 4: line 1 for 24%, 1² for 22%, 1¹ for 20%, 2 for 9%, 2² for 13%, 2¹ for 5%. Relief needs 12 months to pass, so most 2026 claims concern invoices from before July 2025 at 22% and go in line 1²; the buyer reduces its input VAT in line 5; both show the invoice again with minus figures in KMD INF. If the debt is later paid, VAT is declared again.
Penalties. The KMD carries a declaration that incorrect or inaccurate information is punishable under the Taxation Act. Late payment always attracts interest. The ETCB's English pages checked for this Guide do not give a fine schedule for late filing; check the Taxation Act before quoting a figure.
From 2027. The ETCB announced that businesses will be able to submit the source data for the VAT calculation in a standardised xbrl_GL format over X-tee instead of the form-based return; other methods remain.
Source: ETCB, Changes in the Estonian Value Added Tax Act.
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